We’re so excited to have you as a guest on the This Week In Weddings podcast. Below are the steps you’ll need to take in preparation for your podcast episode:
1. Schedule your podcast interview:
If you haven’t already, you’ll need to select a time for your podcast recording with Kimberly and Annie. You can access the podcast recording calendar and schedule your session here. Plan for an hour and a half for recording, although we typically finish in less time. You’ll need to schedule your podcast recording for a time when you can be in a quiet location without distractions and a strong internet connection. Dialing in from a Starbucks while you’re babysitting twin toddlers just isn’t going to work!
2. Complete the Guest Agreement:
After scheduling your episode, you will receive a link to our Podcast Guest Agreement. The agreement is very straight forward, but simply covers the basics for how we’ll use your audio recording and likeness so we’re all on the same page, as well as what we expect from you in terms of exclusivity and promoting your episode. We want to be all legal and stuff!
3. Send the following items to email@example.com as soon as possible (and no less than 48 hours before your recording):
- A high-resolution headshot we can use to promote your episode. This should be at least 1800 pixels wide. Color photos are highly preferred!
- A short bio we can read in your introduction. Please make sure this is written in third person (“she” or “he” as opposed to “I”). Because Kimberly and Annie will be reading the bio, it’s important that there aren’t any “I” statements, as it just won’t make sense if you’re not the one reading it!
- Links to your social media channels you’d like us to link to on the This Week in Weddings show notes (your website, Facebook, Instagram, Twitter…. any place you want listeners to find you online.)
4. Get your technical set-up ready:
- To make it super easy with everyone’s busy schedule, we’ll each be in our own location for recording. You’ll need a computer, reliable internet access, and a pair of headphones with a microphone. The Apple headphones/mic combo that comes with an iPhone that can plug into your computer will totally work, and is what most of our guests use. The newer Apple AirPods also don’t work for this… so go with the old school plug it in kind, please! We’ve even found success with gaming headsets where there is a mic attached! Oh, and don’t forget that newer MacBooks don’t have the same inputs as older ones, so make sure you have the proper dongles or whatever it is you need to plug in a headphone!
- IMPORTANT! The software we use needs to be used on an actual computer or laptop. We will not be able to record the podcast from an iPhone, iPad, or other mobile devices. Please plan accordingly!
- The software we’re using for recording works best using the web browser Google Chrome or Firefox, but you can select the web browser of your choosing (so long as it’s NOT Safari or iOS, which are not supported). If you don’t have Google Chrome, you can easily download it here, and Firefox can be downloaded here.
- Prior to your session, you will be provided with a guest link to join the recording session. Clicking on your Guest link will land you in the Green Room for your session. Think of it like being backstage – where you can adjust your settings and make sure your equipment is working properly. You can do this anytime after receiving the link, and we recommend going there no less than 10 minutes prior to recording to make sure everything is working well on your end.
- Once in the Green Room, your web browser will ask for permission to access your microphone and camera. Please click ALLOW. Access to your microphone and headphones is required, but the camera is always optional! To change your microphone, camera, or headphones, click the drop-down menu button 🔽 to choose your device. It is imperative that you are wearing headphones while recording.
- When it’s time for our recording, click the “Join Session” button to meet us.
- Are you in a high-security field where firewalls are particularly tight? (I’m looking at you attorneys!) The software we use doesn’t love that kind of situation! Most, if not all of our attorney guests have used a personal laptop (as opposed to a company-issued computer) to record as the audio recording aspects from firewalls make it a challenge for recording. Plan ahead with another computer to use if you may have this situation!
5. Prepare for your episode:
Our best advice is to write some bullet points for the key areas you want to cover, but let the rest just flow naturally! We want the podcast to feel very natural and more conversational than interview-y, and for that reason we generally do not send a list of questions in advance. For those of you who have done public speaking in the past, think less you-talking-at-the-front-of-a-room-behind-a-podium and more three-people-having-a-chat-over-coffee! We definitely want the podcast to feel like you’re listening in on a group of friends chatting, so we’ll do our best to make it interactive and conversational throughout our time together. While it makes sense to think through any key points you want to cover during our time together (and of course, feel free to have those notes with you), we find that guests who are too rehearsed aren’t always a great fit for the vibe of the show. Don’t overthink it! We’re winging it too! Listening to past episodes of the podcast will definitely help you get a feel for what we do.
6. What to expect on your recording day:
- We’ll start with a quick chat off the air to make sure we’re on the same page about what we want to chat about, and anything specific you want make sure we mention.
- We’ll spend about 35-60 minutes chatting on air, just depending on how the conversation flows.
- This Week In Weddings has an explicit rating on iTunes, so if you feel the need to express yourself with an expletive, just know we’ve got you covered!
- There is an option to allow the camera function on the software. While the video is NOT recorded, it is sometimes helpful to see a face, so that we’re not talking on top of each other or interrupting. Totally up to you though!!
7. What to expect after the recording:
- We’ll edit the recording so that we all sound our best! This may mean that we cut out portions of the conversation where we veered off topic or if there were any awkward silences. In general, we keep the episode in it’s entirety with very, very light editing.
- Once the episode launches and we share it with the world, we’d love for you to share it with your social media networks. It’s a great way to showcase you and your business, and an awesome way to show your support for the podcast!
8. Other helpful tips:
- Silence your cell phone, close your email, and eliminate any distractions.
- Close any programs on your computer that take up a lot of memory. We’ve learned the hard way that we can’t have InDesign or Photoshop open in the background while recording as it tends to freeze up our computers. Closing all other programs is ideal!
- Try to record in a more enclosed space, if at all possible. Large, cavernous rooms with no drapes and hard floors aren’t ideal as the sound bounces around creating an echo on the recording. Kimberly typically records in her master bedroom closet where there are clothes to absorb the sound!
- If possible, turn off any items that create unnecessary background noise. A very noisy air conditioner or a yapping dog can be hard to edit out!
- Do your best not to fidget. Shuffling papers or playing with a charm bracelet is easily picked up by the microphone.
- Have fun! We are thrilled to have you as a guest and want this to be a great experience. Take a deep breath, relax, and picture us naked if you have to!
- And one more time for the people in the back…. The way we record, it’s important that you have headphones! We record each person’s audio separately, so what you hear (our voices) should only be heard in your ears, and not picked up by your microphone. Having earphones is crucial!
If you have any additional questions not answered here, feel free to reach us at firstname.lastname@example.org.